Fair Invoice

Contractor invoice template

Larger jobs are often billed in stages — a deposit, progress payments and a final invoice. Each one should say which stage it covers and what has been paid so far.

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What to put on a contractor invoice

  • The project name or site address
  • Which stage this invoice covers (deposit, phase 2, final)
  • Labor, materials and subcontracted work as separate lines
  • Your license or registration number, if your trade requires it

Put earlier payments in the notes (“Deposit of 2,000 received on 3 March”) so the client can see how the total was reached.

Questions

How do I show a deposit that was already paid?
Invoice only the part that is now due, and note the deposit and its date in the notes. That keeps every invoice’s total equal to what the client should pay now.
Where do I put my contractor license number?
Put it in the Tax / registration ID field under your business details. It prints under your name on the PDF.
Can I set payment terms like net 30?
Yes. Pick 30 days under payment terms and the due date is set from the invoice date.

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